Pequot Library

Bringing Literature, Music, Art, Science &
the Humanities to our Community

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Front Desk & Reference 
(203) 259-0346 ext. 115

Children
(203) 259-0346 ext. 116

Development & Membership 
(203) 259-0346 ext. 113

 

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Employment

Pequot Library active community event exteriorCURRENT OPENINGS:

  • SPECIAL COLLECTIONS LIBRARIAN
  • COMMUNICATIONS SUPPORT
  • DOCENT
  • PEQUOT INTERN

ABOUT PEQUOT LIBRARY

Bringing Literature, Music, Art, Science & the Humanities to our Community. Our mission extends far beyond most traditional lending libraries. Pequot Library is housed in a historic building, framed by a Great Lawn, and located on over three acres in the charming village of Southport in Fairfield, CT. A small gem to be discovered, Pequot Library is a vibrant programming library where patrons arrive for high-impact cultural events and leave enriched and inspired.

For over seven generations, Pequot Library has been a cultural beacon of Fairfield County, providing professional, encouraging library services and diverse programming to our local and regional community.  Pequot Library:

•    Helps children develop a life-long interest in reading and learning through engaging programs and special activities.
•    Presents concerts, exhibitions, lectures, and a wide range of cultural, educational and community events in both its Auditorium/Concert Hall and The Perkin Gallery.
•    Engages the pressing issues of the day with its collections and adult programs.
•    Integrates its internationally important Special Collections of are books and materials into its day-to-day service to the community through exhibitions, programs, and hands-on events.

Preserves its original 1889 building, one of Connecticut’s historic treasures, as an ideal setting for all these activities.

Experience award-winning, professional musical performances in the prized acoustic of the Auditorium/Concert Hall (which is perhaps the finest performance venue of its size in the region) and discover distinctive exhibitions in The Perkin Gallery. We integrate Pequot’s nationally significant Special Collections of rare books and materials, local artists’ work, and renowned traveling displays from partnering institutions, on display free and open to everyone. Enjoy stimulating public programs: Meet best-selling Authors, explore important Issues of the Day with recognized experts, and view thought-provoking films and documentaries. More than 100,000 individuals of all ages are educated and entertained by more than 500 programs each year.

Search Re-opened
SPECIAL COLLECTIONS LIBRARIAN
Full time, Permanent, Exempt

Position Focus:
Reporting to the Executive Director, the Special Collections Librarian directly oversees Pequot Library’s special collections (rare books, manuscripts, and archives) and research services, and coordinates the Library’s exhibitions that incorporate holdings from its Special Collections.

Pequot Library’s Special Collections includes a broad selection of fine books, manuscripts, and archival holdings that reflect Early Americana, nature, science, literature and the Arts. The energetic and enthusiastic incumbent will manage Pequot’s Special Collections by exemplifying and promoting the highest service standards, and leveraging resources to provide excellent customer service throughout the library. S/he shares responsibility with the Executive Director and the Special Collections Committee for long-range strategic planning for these valued collections. The Special Collections Librarian fosters a creative, collaborative, and team-oriented work environment, and facilitates communication and coordination among the library staff.

The Special Collections Librarian establishes and improves policies for Pequot Library in support of customer service, research, and learning by providing reliable, secure, and appropriate access to Pequot’s collections. In collaboration with the Manager of Public Programs, s/he helps plan strategic initiatives for Pequot Library that connect patrons and visitors to creative exhibition- and collection-related programming.

Essential Duties
1. Oversees all Special Collections operations (systems and workflows for facilities, security, preservation, and acquisitions), budget administration, and services (reference, reading room, cross-training, instruction, exhibitions).
2. Provides leadership and vision in the selection, organization, and ongoing management of the Library’s Special Collections.
3. Provides leadership in setting priorities, planning workflows, recommending changes to procedures and policies; resolves problems, interprets policies, generates statistics and reports, carries out projects.
4. Supervises interns, volunteers, and any support staff working on the day-to-day operations or special projects using the resources of Pequot’s Special Collections.
5. Works closely with Pequot Library’s Chief Librarian and Front Desk circulation staff to provide cross-training and consultation related to Special Collections policies and workflows.
6. Works closely with Pequot’s Public Programs Manager, Children’s Librarian, and Educational support staff in the creation of docent and school tour materials.
7. Works to collaborate with other staff, board and committee members to inspire long-term patrons and attract new audiences to Pequot’s Special Collections.
8. Collaborates with the Executive Director to deliver lectures, promotional and/or instructional sessions, and reference support in the use of Pequot’s Special Collections by the community and the public at large.
9. Oversees collection development, including: research and selection, donor relations, and acquisitions negotiations across a broad range of materials, including books, manuscripts, ephemera, broadsides, photographs, and other materials that enhance and support the mission of Pequot Library and its Special Collections.
10. Develops and maintains strong ties with other librarians in the community and across the region as well as specialists such as, but not limited to, staff at the Beinecke Rare Book and Manuscript Library at Yale University and certified archivists, to foster the effective growth and use of Pequot Library’s Special Collections.
11. Establishes, monitors and incorporates performance indicators to assess and improve the quality of services provided by Pequot’s Special Collections.
12. Make recommendations for the Special Collections budget and regularly monitors the operational budget.
13. Participates in overall Library planning, including the move of collections and transition of services in coordination with staff.
14. May be required to assist with disaster recovery efforts.
15. May perform other duties as assigned.

Required Education and Experience
Master’s degree in Library Science from an ALA-accredited library school and an undergraduate or graduate degree in literature, history, art, or a related field in the Humanities.
Required Skill/Ability 1:
Demonstrated commitment to excellence and innovation in developing programs for customer service and outreach, which includes curating exhibits and providing reference and instructional services.
Required Skill/Ability 2:
Familiarity with a special collections environment comprised of archives, manuscripts, rare and antiquarian books, audio-visual materials, and ephemera as well as in acquiring, cataloging, processing, preserving, securing, and/or digitizing them.
Required Skill/Ability 3:
Demonstrated ability working collegially, both collaboratively and independently. Excellent oral, written, and interpersonal communications, analytical ability, and the ability to provide exceptional service to a diverse clientele.

Preferred Education, Experience and Skills:
Preferred Skill/Ability 1:
Advanced degree and/or relevant experience in Early Americana, literature, history, art, or a related field in the Humanities.
Preferred Skill/Ability 2:
Record of professional development and service to the field of librarianship.
Preferred Skill/Ability 3:
Demonstrated experience within a nonprofit organization and rapidly-changing team environment.
Preferred Skill/Ability 4:
Demonstrated ability to provide leadership in a library and ability and achievement in working with staff and budgets. demonstrated problem solving skills, experience coordinating projects, and the ability to bring projects to fruition.
Preferred Skill/Ability 5:
Experience managing both analog and digital materials.

Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties by the Executive Director.

Pequot Library is an equal opportunity employer. Pequot Library is a tobacco-free library. Salary commensurate with experience. Pequot Library offers a competitive benefits package.

Please send cover letter and résumé to Pequot Library, Special Collections Librarian Search Committee, 720 Pequot Avenue, Southport, CT. 06890 via email in one document with Special Collections Librarian in the subject line to This email address is being protected from spambots. You need JavaScript enabled to view it.. Qualified candidates are encouraged to apply by Thursday, July 5, 2018.

COMMUNICATIONS AND MARKETING SUPPORT (unpaid volunteer)

Position Summary
Pequot Library is a vibrant and unique library located in Fairfield, CT and housed in a historic Southport building. It is seeking a Communications and Marketing Support person. This is a part- time opportunity (approx. 15 hours per week). This energetic team member will support collateral materials both in print and online. He/she will work closely with the Director of Communications. The Communications and Marketing Support individual will be responsible for providing a consistent and professional representation of Pequot Library in all its communication vehicles.

Potential Duties and Responsibilities
•    Write press releases
•    Compile press book (copies of published articles in print and online)
•    Submit program information plus images to online calendars
•    Create flyers from template using Microsoft Word and images
•    Schedule, produce, and publish social media event updates
•    Provide marketing support of planned events and special communications
•    Create and update social media content on various sites
•    The intern will help support the entire Communications department, including print publications, public relations, web, and digital communications

Basic Requirements
•    Be passionate about libraries, art, music, and culture
•    Excellent written communications skills
•    Experience managing multiple social media accounts (Facebook, LinkedIn & Twitter)
•    Proficient with Microsoft Office programs, plus Flickr, Facebook, Twitter
•    Excellent written communication and proof-reading expertise
•    Attention to detail
•    High organizational ability
•    Deadline oriented
•    Copy-editing
•    Self-starter with a sense of initiative and responsibility
•    Friendly, outgoing & positive attitude

Preferred Requirements
•    Graphic design expertise a plus
•    Ideal candidate is organized, with strong attention to detail; possesses excellent computer skills and be able to work independently and complete projects quickly without sacrificing quality and accuracy.
•    Strong interpersonal, team-building & professional skills
•    Passion for the work, mission and values of Pequot Library
•    Superior time management and oral & written communication skills
•    Excellent multitasking and direct/open communication skills

To apply: Applicants should send résumé, cover letter, and a sample press release via email to: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

DOCENT
Docents are volunteers who are trained to lead students in grades K-12 through tours of Pequot Library's history and architecture and/or materials on display from our Special Collections. Docents engage students through lively, interactive discussion, and a hands-on approach to learning while conveying the warmth that Pequot Library is known for. Click link here for more information about position and application.

PEQUOT INTERN
Become a part of our staff and learn the inner workings of a public library by becoming a Pequot Intern! We offer a number of internships in a variety of exciting fields, from development, to library services, to communications. To apply, download, fill out and return this application.

 

Development Associate
Job Description

The Development Associate will, with the Executive Director and the Advancement Committee, help lead the fundraising and development efforts at Pequot Library.  These efforts are aimed at implementing the Library’s plans to provide annual operating funds for the Library through grants, the annual fund, and an impending capital campaign. Essential to these goals is the establishment of careful, effective procedures and operations throughout the development office; and reaching out to expand the Library’s constituency.

The Development Associate will work closely with the Executive Director in planning and achieving these goals.  Working with the Board of Trustees and the Strategic Planning Committee, the Development Associate will help prepare a strategic plan for the Library, making sure that development goals are clearly spelled out.  They will help to establish and meet the target goals set forth in the Library’s budget for the Annual Fund.   Working together with the Development Committee, the Development Associate and the Executive Director will also help revise the plan for the capital campaign and begin to implement those plans.

The Development Associate coordinates all aspects of the design, production and mailing of development material in collaboration with Communications. The Development Associate will have primary responsibility in corresponding with existing and potential donors. In addition, the Development Associate oversees the training of clerical staff to handle data base management; helps compile Annual Report data; and provides some staff support with Special Events.

Specific Responsibilities
•    Assists development team in all fundraising and community engagement events and activities.
•    Plays an important role in the overall Development planning process
•    Documents and acknowledges all gifts and pledges; compiles development reports
•    Implements and manages stewardship program and other fundraising efforts.
•    Designs, documents and implements best practice for the timely and accurate recording of donations, donor preferences, research, and enters gifts in Raiser’s Edge
•    Processes accurate and timely gift acknowledgement letters for all fundraising efforts. Responds to inquiries from donors.
•    Produces routine and customized reports in support of fundraising efforts, including grants and annual solicitations; creates and maintains development calendar
•    Creates and exports data files for fundraising and marketing efforts in a timely and accurate manner.
•    Serves as a primary point of contact for database systems to ensure accurate and up-to-date reports
•    Conducts prospect research for donor cultivation and stewardship, as well as foundation and corporations
•    Assists in the production and mailing of appeals and newsletters, as well as assists with campaigns, special events and special projects.
•    Assists in the development of a major donor program
•    Maintains solicitation documentation i.e., prospect lists, solicitor lists, donor files, etc.
•    Writes grants and reports
•    Acts as liaison to individual solicitors, providing necessary materials and record of their activity
•    Acts as liaison with Board of Trustees and send regular board correspondence
•    Records minutes at Board meetings
•    Plans and implements cultivation events
•    Assists the Executive Director in the creation of agendas for Advancement Committee meetings.

Minimum Qualifications:
•    Bachelor’s degree and a minimum of 2 years of experience in nonprofit
•    Experience cultivating, soliciting, and stewarding major donors, foundations, and corporations
•    Excellent writing, editing, and communication skills, ability to make Pequot Library come alive through top quality written material, stories, strategies, and talking points.
•    Fosters teamwork and collaboration among library staff, volunteers, and Board members
•    History of integrity and care for donor relations and stewardship with major gifts
•    Ability to work flexible hours, including weekends and evenings
•    Experience in libraries and/or art museums or a related degree a plus
•    Experience with Microsoft Office (including Excel and PowerPoint) and Raiser’s Edge

Salary Range:  $30,000-$40,000
About this Company
Bringing Literature, Music, Art, Science & the Humanities to our Community
Our mission extends far beyond most traditional lending libraries. Pequot Library is housed in a historic building, framed by a Great Lawn, and located on over three acres in the charming village of Southport in Fairfield, CT. A small gem to be discovered, Pequot Library is a vibrant programming library where patrons arrive for high-impact cultural events and leave enriched and inspired.

For over seven generations, Pequot Library has been a cultural beacon of Fairfield County, providing professional, encouraging library services and diverse programming to our local and regional community.  Pequot Library:

•    Helps children develop a life-long interest in reading and learning through engaging programs and special activities.
•    Presents concerts, exhibitions, lectures, and a wide range of cultural, educational and community events in both its Auditorium/Concert Hall and The Perkin Gallery.
•    Engages the pressing issues of the day with its collections and adult programs.
•    Integrates its internationally important Special Collections of are books and materials into its day-to-day service to the community through exhibitions, programs, and hands-on events.

Preserves its original 1889 building, one of Connecticut’s historic treasures, as an ideal setting for all these activities.

Experience award-winning, professional musical performances in the prized acoustic of the Auditorium/Concert Hall (which is perhaps the finest performance venue of its size in the region) and discover distinctive exhibitions in The Perkin Gallery. We integrate Pequot’s nationally significant Special Collections of rare books and materials, local artists’ work, and renowned traveling displays from partnering institutions, on display free and open to everyone. Enjoy stimulating public programs: Meet best-selling Authors, explore important Issues of the Day with recognized experts, and view thought-provoking films and documentaries. More than 30,000 individuals of all ages are educated and entertained by more than 500 programs each year.

Pequot Library Brings Culture to Life!
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http://www.pequotlibrary.org/